Grand Haven Special Event Form

Fields marked with a * are required.

Primary Event Host Organization/Applicant

Secondary Event Host Organization/Applicant

Event Information

Date(s) of Event

Event Components

If applicable, the Event Organizer is responsible for obtaining any and all applicable event permits, inspections, licenses and certifications through the appropriate City Departments and/or county/state agencies.

Admission & Attendance

Entertainment

Organizer is required to provide all power needed for event through a licensed electrical contractor and such work approved through electrical permit.

If yes, please complete the following section.

Application for Waiver of Sound Ordinance

Application is hereby made for operating a loud speaking device within the City of Grand Haven.

Approval is subject to the following requirements:

  • Permits must be approved by the City Manager and Director of Public Safety
  • Permits will be issued only for matters of charitable, community, educational, recreational or religious purposes
  • Permits will not be issued for more than two hours in any one-half day
  • Vehicles with sound systems may not operate within 300 feet of a hospital or school (during school hours)
  • The sound equipment must be regulated so that if is heard on the street, it will not create a nuisance

Food Service Information

Please note that no pre-cooked food is allowed to be distributed. Organizer must provide name and contact information for all food vendors no later than 30 days prior to the event, as well as a copy of the Ottawa County Health Department Food License, which must also be available on site on the dates of the event. ***FIRE EXTINGUISHERS ARE REQUIRED AT EACH COOKING SITE***

NOTE: Per city ordinance, sale and consumption of alcohol on City of Grand Haven property requires the approval of City Council.

A State of Michigan permit will be required if selling alcoholic beverages; a copy of the permit must be submitted to the Special Events/Community Affairs Manager. No glass bottles are allowed to be sold or given for any beverage. Liquid must be poured into plastic cups. The Organizer is responsible for ensuring that event staff is properly trained to serve alcohol and that alcohol service will be refused to individuals who appear intoxicated and that all sales of alcohol will be ceased one hour before the official end of the event. Signs shall be posted on site that indicate that persons must be at least 21 years of age to purchase and/or consume alcoholic beverages at this event.

Food Vendor Information

As the applicant, you are responsible to assure that each vendor has obtained the required food service license. List all invited food service vendors, or the source of the food product. Contact the Ottawa County Health Department for information regarding food licensing regulations.



Vendors

Amusement Rides

Fireworks/Pyrotechnic Display

Use of fireworks/pyrotechnics requires the approval of City Council.

Tents/Canopies

Tents over 20' x 20' require a tent permit and must be inspected by the Fire Marshall the day of the event.

Sanitation

Water & Restrooms

10% of restrooms must be ADA accessible.

Parking, Shuttling & Routing

Harbor Transit can be contacted for shuttle services: 616-842-3220 (Fees will apply)

Accessibility Plan

Event Staffing

Upon application review, City Departments may determine that additional staffing is required to support this event.

Race Routes

Upon application review, City Departments will determine appropriate routes for individual events. Requested routes may not be possible based on other events, road construction, or safety concerns.

City Support Services Requested

Example: 501 c3 forms

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